CONTENTS PAGE

1.0 SCOPE

1.1 Role of the Project Manager 2

1.2 Corporate Project Handover and Kick-off Meeting 2

1.3 Agenda for Corporate Project Handover and Kick-off Meeting 3

1.4 Contract Scope 4

1.5 Project Description 5

1.6 Scope of Services 5

1.7 Scope of Supply 5

1.8 Project Plan of Approach 5

1.9 Offices and Facilities 6

2.0 PROJECT PROCEDURES

2.1 Preparation of Procedures 6

2.2 Project Specific Instructions 7

2.3 Basic Design Criteria 7

2.4 Kick-off Meeting with Client 7

3.0 PROJECT ORGANISATION

3.1 Project Organisation and Key Personnel 8

3.2 Project Staffing 9

3.3 Project Schedule and Milestones 9

4.0 PROJECT KICK-OFF

4.1 Internal Kick-off Meeting 10

4.2 Project Review Meetings 10

4.3 Project Controls 11

4.4 Cost Coding 11

4.5 Estimating 12

4.6 Engineering 12

4.7 Procurement 13

4.8 Construction 13

4.9 Project Accounts 14

4.10 Numbering Systems 14

4.11 Project Administration & Procedures 15

4.12 Project Profile 

1.0 SCOPE

This procedure covers the steps to be taken at the start of a new project. It is intended as a guide to the Project Manager and his team so that the work begins in an orderly and consistent manner.

It is written in chronological order reflecting the way a typical EPC project develops.

In completing the Job Instructions, Scope of Work and Basic Design Criteria the Project Manager can harness members of his team. This initial task is a good basis for integrating the personnel and establishing a single project environment.

Reference Documents

Contract Document Review

1.1 Role Of The Project Manager

will appoint a Project Manager to be responsible for all aspects of the Work required under our contract with the Client. He reports directly to the Director of Projects.

The Project Manager determines the overall objectives to be achieved:

o WHAT has to be done .... Scope of Services, Scope of Supply

o HOW it will be achieved .... Project Plan of Approach

o WHAT PERSONNEL .... Project Organisation and Histograms

o WHEN it has to be done .... Project Schedule and Milestones

o HOW MUCH it will cost .... Project Budget

These objectives are established in the Job Instructions prepared by the Project Manager. Job Bulletins may be issued to supplement the Job Instructions as the work proceeds.

He is assisted in the above activities by the Departmental Managers and Chief Engineers. They are responsible for providing:

o HOW the work is done ..... Procedures and Practices

o WHO will be assigned ..... Project Discipline Staff

The Project Manager will be supported by Project Engineers, and other staff assigned from the various departments in the company. The size and structure of the project team will be appropriate to the scope of the work.

He may delegate some of the project initiation tasks to members of his team.

1.2 Corporate Project Handover and Kick-Off Meeting

When clear instructions to proceed on a new contract have been received from a client the appropriate Business Development VP will issue the internal Contract Notification and will initiate a formal handover meeting at which the responsibility for the project will be handed formally from the Business Development VP to the Operations department and in particular the Project Manager.