Table of Contents

1 Introduction..................................................... 2

2 Applicable Reference Documents.................... 3

3 Proposal Contents........................................... 4

4 Project Improvement Effort.............................. 13

5 Reporting and Review Requirements............... 15

6 Approvals and Waivers.................................... 17

This procedure outlines the requirement for preparing the Project Proposal. The procedure is not intended to give instructions on the engineering effort, but to cover requirements that are important during the Project Proposal process. In summary it covers:

• Engineering specifications, standards and selected design requirements

• Quality, cost reduction and schedule improvement techniques, benchmarking, value engineering and best practices

• Reporting, review, approval & waiver requirements

1.1 Definition

The Project Proposal is a document, which establishes the detailed design scope, cost estimate basis and schedule for a proposed facility from the conceptual requirements included in the Design Basis Scoping Paper (DBSP). This includes the proposed facility size, general layout and the appropriate functional and performance specifications including the recently published applicable standards & codes. Project Proposal shall be of sufficient detail to prepare a ±10% accuracy ER estimate, provide sufficient technical information for proponent review and (where applicable) provide sufficient information to obtain Lump Sum Turn Key (LSTK) or detailed engineering contract bids.

1.2 Purpose

The Project Proposal documents the agreement on, and commitment to, the project scope and design basis by the B.V. Project Management Team (B.V. PMT), the Project Proponent and other technical support groups. This is accomplished through careful evaluation of the project objectives during Project Proposal preparation to ensure the optimum results. The Project Proposal establishes the basis for Expenditure Request (ER) funding and is the benchmark from which all subsequently considered scope changes are measured.

1.3 Preparation Timing

Project Proposals must be completed and approved in time to support the Expenditure Request Approval (ERA) date.

1.4 Application

With the exception of Master Appropriation projects, B.V. requires a Project Proposal for all Capital, Non-Capital and Expense Projects, valued more than $2 million, under the control of Engineering and Operations Services (E&OS). The Project Proponent and the B.V. PMT shall agree and document the level of detail needed prior to start of the Project Proposal. Projects that combine the preparation of DBSP and Project Proposal into one effort shall ensure that the requirements identified in this document, which are relevant to the Project, are met at completion of the effort.